Careers
Careers
VACANCY ANNOUNCEMENT
PROJECT ACCOUNTANT 2

HOPE worldwide Kenya has a vacancy for a Project Accountant 2 who will be based in HWWK’s Head Office at Kiambu. The position reports to the Finance & Grants Manager.

JOB SUMMARY – PURPOSE

The position is responsible for all financial aspects of the program transactions. It ensures completeness, accuracy and timeliness of transactions within the framework of the organization’s policies, practices and procedures and to comply with donor and audit requirements. It also ensures compliance with reporting requirements of donors, legislation and management.

DUTIES AND RESPONSIBILITIES. Budgeting & Financial Reporting

T.1   Provide support on annual program budget development and create cost libraries to advise program budgets

T.2   Sound understanding & monitoring of annual and monthly budget

T.3   Monitor monthly expenditure against overall budget, ensure expenses incurred are allowable,

allocable and reasonable as per donor requirements and advise accordingly

T.4   Prepare monthly, quarterly, bi-annual and annual program finance reports as per donor

requirements and review any such reports prepared by the level 1 accountant

T.5   Prepare timely and informative management accounts & disseminate to relevant stakeholders

by the 15th of following month or quarter – include budget versus actual analysis with sufficient justification for variances

T.6   Maintain monthly follow up register and flag outstanding actions

Monthly Accounting Activity

T.1   Review posted transactions to ensure accurate data entry in relation to amount and account

allocation, and any other dimensions as per the accounting standards of the program and

GAAP

T.2   Prepare accurate monthly bank reconciliations

T.3   Review monthly bank reconciliations prepared by Program Accountant Level 1/ Finance

Assistant

T.4   Prepare / review cash reconciliations for assigned project accounts

T.5   Undertake periodic visits to project sites for compliance and supportive supervision

T.6   Undertake monthly reconciliation of Payroll liabilities

Cash Management Process

T.1   Ensure Programs are adequately funded in a timely manner and efficient management of

funds. Alert management and relevant staff when funds for activities and salaries are not available

T.2   Ensure no commitments are entered or payments processed without adequate funds and timely communication once accounts are funded

T.3   Monitor all bank transactions to ensure that adequate balances are maintained. Whenever it is anticipated that bank balances have / will fall below the minimum, communication must be made to the supervisor and all finance staff

T.4   Enforce adherence to imprest system and ensure reconciliation of cash coordinators accounts for your program(s)

T.5   Approval of program imprest requests

T.6   Resolve any outstanding issues relating to cash coordination in consultation with Finance

Manager

T.7   Ensuring continuous capacity building and mentoring of cash coordinators

Expenditure Authorization

T.1   Authorize internal purchase requisitions to indicate that sufficient funds are available and

relevantly allocated in the budget

T.2   Authorize cheque, online and cash payments by approving the payment voucher after verifying

that the payment is adequately supported

Audit Preparation

As the organizational accountant:

T.1   Come up with Pre-Audit checklist with reference to prior years checklists and auditor requirements

T.2   Using the checklist, identify backlog and come up with plans to ensure books are up to date two months after year end

T.3   Pass necessary adjusting journals to update organizational accounts

T.4   Prepare draft accounts for the external auditor

T.5   Coordinate the preparation of program support schedules and consolidation of the same

T.6   Process all undesignated fund entries in in your docket in a timely manner, and coordinate

with the Admin accountant to ensure all undesignated fund entries are processed

T.7   Preparation of fund balance analysis

T.8   Reconciliation of organizational receivables and payables to projects at the financial and program year ends

T.9   Quarterly Reconciliation of receivable and payable schedules to the ledger balances

Grant Administration / Donor Engagement

T.1   Timely communication with stakeholders (including management) on pertinent financial

matters as they arise for programs in your docket

T.2   Keep track of grant management actions such as renewal of Agreements/ Modifications and

keep senior management and staff updated of the status

T.3   Attend relevant workshops and present on financial issues where required

T.4   Ensure adherence to the financial policies and procedures, donor and statutory requirements for programs in your docket

T.5   Take a leading role in coordination of financial aspects to support smooth program close – out including timely communication to stakeholders and close adherence to internal timelines

T.6   Maintain up to date donor registers and disseminate to relevant stakeholders highlighting changes whenever there is a change

Staff Supervision

T.1   Effective supervision and mentoring of   Level 1 Program accountants, finance assistants,

Administrative Coordinators using appropriate monitoring tools

T.2   Participate in performance appraisals for Level 1 Program accountants, finance assistants,

Regional Administrative Assistants and update their job description from time to time as appropriate

Payments processing

T.1   Upload / release payments on the online banking platforms

T.2   Authorize payments on the online banking platforms where applicable

Other Responsibilities

T.1   Take minutes during finance department meeting, dissemination and follow up on action

points

T.2   Coordinate monthly cash count

T.3   Participate in continuous formulation and updating of finance policies and procedures

T.4   Reliever during absence of cashier and Accountant Administration

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)

      Level of Education:

  • Bachelor’s degree in accounting or related field.

Specialized Training/Professional Qualifications

  • CPA qualified

Competencies/Abilities/Skills Required

  • Excellent computer skills including proficiency in MS- Office, particularly Exce
  • Proficient knowledge of QuickBooks and other accounting packag
  • Knowledge of ERP systems is an added advantage
  • Good communication and presentation skills
  • Good analytical skills – strong attention to detail and investigative nature
  • Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching and delivering training
  • Strong work ethic and ability and willingness to work a flexible schedule
  • Able to work in team settings and willingness to learn
  • Good interpersonal skills and ability to work in team settings
  • Ability to multitask and work under minimal supervision, while meeting strict deadlines
  • Good planning and coordination skills
  • Strong auditing skills
  • Commitment to and understanding of HOPE worldwide Kenya vision, mission and values.

Relevant Work Experience

  • At least three (3) years relevant work experience in an accounting field (NGO experience will be an added advantage)

To apply, please send your application letter, a detailed CV with 3 referees, a 2 years’ salary history, your e-mail address and telephone contacts to:  hr@hopewwkenya.org by 5.00 pm 29th November 2021.

If your application does not meet all of the above requirements, it will not be considered.

Only shortlisted candidates will be contacted.

HWWK is an Equal Opportunity Employer, and does not request applicants to pay for consideration for employment.