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Job Information
REGIONAL ACCOUNTANTS (3 Positions)
Overview
Job Type: Full-Time
Job Category: Accounting/Finance
Posted: 2018-02-12
Requirements
Minimum Education: University
Degree Title: Accounting
Job Status
Start Publishing: 2018-02-12
Stop Publishing: 2018-02-17
Description

HOPE worldwide Kenya (HWWK) has 3 vacancies for Regional Accountants who will be based in HWWK’s regional offices at Nakuru, Kitengela and Makindu. The Regional Accountants will report to the Program Accountant and Finance & Grants Manager.

1.      JOB SUMMARY – PURPOSE

The Regional Accountant position is responsible for processing payments, making accounting entries and ensuring adherence to all applicable approvals and completeness of all accounting documents – ensures adherence to professional standards, legislation and internal policies and procedures.

2.      DUTIES AND RESPONSIBILITIES

 Budgeting and Financial Reporting

  • Provide support on annual program budget development and create cost libraries to advise program budgets
  • Sound understanding and monitoring of annual and monthly budget
  •    Monitor monthly expenditure against overall budget, ensure expense to be incurred is allowable, allocable and reasonable and advise accordingly
  •  Compile monthly / quarterly Financial reports and submit as per donor requirements
  •  Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the set dates
  • Maintain monthly follow up register and flag outstanding actions

Monthly Accounting Activity

  •  Maintain updated books of accounts in the accounting system and complete records of all support documentation
  •   Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program
  •   Prepare accurate bank reconciliations for assigned project accounts and deal with reconciling items conclusively
  •   Prepare accurate cash reconciliations for assigned project accounts
  •   Ensure complete copies of original documents sent to donor are properly file / maintained
  •   Ensure Fixed Assets register is accurately maintained and updated monthly

Cash Management Process

  • Track program cash flows and promptly notify Program Management and all stakeholders of any funding gaps
  •  Ensure Imprests Requests are adequately provided in monthly budget
  •  Assist cash coordinators to identify payments that can be made via non cash mode i.e. mobile banking, EFT etc.
  • Regular visits to program site offices for cash coordinators to retire advances as soon as possible after completion of an activity
  • Verify accuracy and completeness of Imprest Surrenders, check cash control books and advise the program accountant on the status of various cash coordinators accounts
  • Highlight any outstanding issues relating to cash coordination to Program / Admin Accountant
  • Compute weekly budgetary program cash needs in relation to available cash and bank balances and advise Program accountants Level 2 accordingly
  •  Ensure adherence to imprest system and monthly reconciliation of cash coordinators accounts for assigned program(s)
  •  Authorize cash payments by approving the payment voucher after verifying that the payment is adequately supported

Payment Processing

  • Approve and process payments for different suppliers – check that all support documents are accurate, adequate and the expense is allowable, allocable and reasonable
  • Monthly / quarterly reconciliation of regular project suppliers’ statements
  • Ensure no commitments are entered or payments processed without adequate funds
  • Process assigned project’s Short term contract staff payroll and ensure completeness and timely liquidation of all costs

Other

  • Generate periodic management and statutory reports with analysis as appropriate.
  • Ensure compliance with donor requirements and all HWWK policies
  • Respond to donor correspondence and queries in consultation with supervisor
  • Carry out any other assignments as may be assigned by the Supervisor.
Agreement
Qualifications

a.     Level of Education:

•         KCSE

•         Bachelor’s degree in accounting or related field   

b.    Specialized Training/Professional Qualifications

•         CPA II

c.    Work Experience

•         At least two years’ work experience in an equivalent position in an NGO accounting environment

Prefered Skills

Competencies/Abilities/Skills Required 

•         Excellent computer skills including proficiency in MS-Office, particularly Excel. Exposure to accounting software / ERP system is an added advantage

•         Exposure to USAID/ Global Fund funding regulations is an added advantage

•         Good interpersonal skills and ability to work in team settings

•         Good written and oral communication skills in both English and Kiswahili.

•         Good analytical skills – strong attention to detail

•         Ability to multitask and work under minimal supervision, while meeting strict deadlines

•         Good planning and coordination skills

•         Good auditing skills

•         Diligence to follow up and follow through on all deliverables

•         Commitment to and understanding of HOPE worldwide Kenya vision, mission and values.

 

To apply, please send your application and a detailed CV, including email address and day telephone contacts to: hr@hopewwkenya.org by 5.00 pm 16th February 2018

Only short listed candidates will be contacted.


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Our Contacts

HOPE worldwide Kenya
Ruaka–Gachie Road off Limuru Road, near Gacharage High School

Address:
P.O. Box 11775-00100
Niairobi , Kenya
Phone: +254-20-3522 549, +254-20-3522 384
Email: hope@hopewwkenya.org
Mobile: +254-725-990 993, +254-735-551 551
 

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