HOPE worldwide Kenya (HWWK) has 3 vacancies for Regional Accountants who will be based in HWWK’s regional offices at Nakuru, Kitengela and Makindu. The Regional Accountants will report to the Program Accountant and Finance & Grants Manager.
1. JOB SUMMARY – PURPOSE
The Regional Accountant position is responsible for processing payments, making accounting entries and ensuring adherence to all applicable approvals and completeness of all accounting documents – ensures adherence to professional standards, legislation and internal policies and procedures.
2. DUTIES AND RESPONSIBILITIES
Budgeting and Financial Reporting
- Provide support on annual program budget development and create cost libraries to advise program budgets
- Sound understanding and monitoring of annual and monthly budget
- Monitor monthly expenditure against overall budget, ensure expense to be incurred is allowable, allocable and reasonable and advise accordingly
- Compile monthly / quarterly Financial reports and submit as per donor requirements
- Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the set dates
- Maintain monthly follow up register and flag outstanding actions
Monthly Accounting Activity
- Maintain updated books of accounts in the accounting system and complete records of all support documentation
- Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program
- Prepare accurate bank reconciliations for assigned project accounts and deal with reconciling items conclusively
- Prepare accurate cash reconciliations for assigned project accounts
- Ensure complete copies of original documents sent to donor are properly file / maintained
- Ensure Fixed Assets register is accurately maintained and updated monthly
Cash Management Process
- Track program cash flows and promptly notify Program Management and all stakeholders of any funding gaps
- Ensure Imprests Requests are adequately provided in monthly budget
- Assist cash coordinators to identify payments that can be made via non cash mode i.e. mobile banking, EFT etc.
- Regular visits to program site offices for cash coordinators to retire advances as soon as possible after completion of an activity
- Verify accuracy and completeness of Imprest Surrenders, check cash control books and advise the program accountant on the status of various cash coordinators accounts
- Highlight any outstanding issues relating to cash coordination to Program / Admin Accountant
- Compute weekly budgetary program cash needs in relation to available cash and bank balances and advise Program accountants Level 2 accordingly
- Ensure adherence to imprest system and monthly reconciliation of cash coordinators accounts for assigned program(s)
- Authorize cash payments by approving the payment voucher after verifying that the payment is adequately supported
- Approve and process payments for different suppliers – check that all support documents are accurate, adequate and the expense is allowable, allocable and reasonable
- Monthly / quarterly reconciliation of regular project suppliers’ statements
- Ensure no commitments are entered or payments processed without adequate funds
- Process assigned project’s Short term contract staff payroll and ensure completeness and timely liquidation of all costs
- Generate periodic management and statutory reports with analysis as appropriate.
- Ensure compliance with donor requirements and all HWWK policies
- Respond to donor correspondence and queries in consultation with supervisor
- Carry out any other assignments as may be assigned by the Supervisor.
a. Level of Education:
• Bachelor’s degree in accounting or related field
b. Specialized Training/Professional Qualifications
• CPA II
c. Work Experience
• At least two years’ work experience in an equivalent position in an NGO accounting environment
• Excellent computer skills including proficiency in MS-Office, particularly Excel. Exposure to accounting software / ERP system is an added advantage
• Exposure to USAID/ Global Fund funding regulations is an added advantage
• Good interpersonal skills and ability to work in team settings
• Good written and oral communication skills in both English and Kiswahili.
• Good analytical skills – strong attention to detail
• Ability to multitask and work under minimal supervision, while meeting strict deadlines
• Good planning and coordination skills
• Good auditing skills
• Diligence to follow up and follow through on all deliverables
• Commitment to and understanding of HOPE worldwide Kenya vision, mission and values.
To apply, please send your application and a detailed CV, including email address and day telephone contacts to: email@example.com by 5.00 pm 16th February 2018
Only short listed candidates will be contacted.